Privacy Policy
Privacy Statement
This Privacy Policy applies to the Purva e-Voting platform operated by Purva Sharegistry (India) Private Limited (“Purva Sharegistry”, “we”, “us” or “our”). When someone visits this Site, navigates through pages, reads pages, conducts searches, submits information or communications, or downloads content onto his/her computer, the Site may record and collect the following information:
- Which pages are visited.
- What content is downloaded and.
- The activities completed.
Purva Sharegistry may use this information to find out how many and what type of visitors visit the Site and which sections of the Site are visited most frequently. This helps Purva Sharegistry to know what information is most useful and to identify possible improvements to the Site to make it easier for different types of visitors to access the information they require. Purva Sharegistry may record statistical information in the aggregate, based on the numbers of visitors to the Site. As part of its operations, it may be necessary for Purva Sharegistry to share aggregate statistical information or other information with its affiliates and/or suppliers and/or other agencies on a "need to know" basis. By using the Site, users are deemed to have provided their permission to the collection and use of the aggregate statistical information for the purposes set out herein.
Purva Sharegistry only collects information about identifiable individuals that is provided to it voluntarily when a user completes the user's name, address and any additional details the user chooses to provide electronically in any applications or e-mails, or that is required to enable e-Voting and related services (such as shareholder/member identification and authentication details). Users do not have to give personal information to visit the public pages of this Site. Purva Sharegistry has implemented safeguards and security measures in an attempt to protect this information and keep it in strictest confidence. However, data transmissions over the Internet cannot be guaranteed to be 100% secure. Purva Sharegistry does not provide any representations, warranties or guarantees that personal information so volunteered will be protected against loss, misuse or alteration.
Purva Sharegistry retains the content of electronic submissions, applications, e-mails or other use of the "Contact us" portions of this Site, including the e-mail address from which the transmission was sent and responses thereto in order to handle any follow-up. By using this site, a user is deemed to have provided the user's permission to the collection and use of information for the purposes set out herein.
Purva Sharegistry reserves the right to change this privacy statement at any time(s) without prior notice by posting a modified privacy statement on the site.
User Data Privacy
For user data privacy purposes, authentication and authorization policies have been applied to the data in transit as well as data in storage, that restricts unauthorized access to a user’s data.
Digital Personal Data Protection
Purva Sharegistry processes personal data on the Purva e-Voting platform for lawful purposes connected with providing e-Voting and related registrar and transfer agent (RTA) services, including authentication, event participation, record-keeping, audit, and grievance redressal. Where required under applicable law, including the Digital Personal Data Protection Act, 2023 (DPDP Act) and rules framed thereunder, we seek to process personal data for specified purposes, implement reasonable security safeguards, and retain personal data only for as long as necessary for such purposes or as required under applicable law or regulatory directions.
Data principals may request access to, correction of, or erasure of their personal data, or withdraw consent where processing is based on consent, subject to applicable law, regulatory requirements, and legitimate uses necessary for e-Voting integrity, audit trails, and dispute resolution. Such requests may be raised through the Grievance Officer whose details are provided below.
Website Security
- For site security purposes and to ensure that this service remains available to all users, the Purva e-Voting platform employs commercial software programs and security controls to monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.
- Except for authorized law enforcement investigations, no other attempts are made to identify individual users or their usage habits. Raw data logs are used for no other purposes and are scheduled for regular deletion.
- Unauthorized attempts to upload information or change information on this service are strictly prohibited and may be punishable under the Information Technology Act, 2000 and other applicable laws.
Site visit data
This website records your visit and logs the following information for statistical purposes -your server’s address; the name of the top-level domain from which you access the Internet (for example, .com, .in, .org, etc); the type of browser you use; the date and time you access the site; the pages you have accessed and the documents downloaded and the previous Internet address from which you linked directly to the site.
We will not identify users or their browsing activities, except when a law enforcement agency may exercise a warrant to inspect the service provider’s logs.
Cookies
A cookie is a small piece of data that a website stores on your browser when you access information at that site. The Purva e-Voting platform uses cookies and similar technologies for the following purposes:
- To store accessibility preferences such as font size and colour theme settings.
- To maintain a secure logged-in session for registered users and to support essential platform functions while moving between pages.
- To support security controls required for safe use of the platform (including protection against cross-site request forgery).
Most browsers accept cookies by default. You may control or disable cookies through your browser settings; however, some features of the Purva e-Voting platform may not work optimally or at all if cookies required for session or security purposes are disabled.
Email management - collection of Personal Information
Your email address will only be recorded if you choose to send a message. It will only be used for the purpose for which you have provided it and will not be added to a mailing list. Your email address will not be used for any other purpose, and will not be disclosed, without your consent.
If you are asked for any other Personal Information you will be informed how it will be used if you choose to give it. If at any time, you believe the principles referred to in this privacy statement have not been followed, or have any other comments on these principles, please contact the Grievance Officer using the details below, or write to us through the contact us page.
Grievance Officer
For privacy-related grievances or requests under applicable data protection law, including the DPDP Act, please contact:
Ms. Deepali Dhuri
Compliance Officer / Grievance Officer
Purva Sharegistry (India) Private Limited
9, Shiv Shakti Industrial Estate,
J. R. Boricha Marg, Near Lodha Excelus,
Lower Parel (East), Mumbai – 400 011
Contact No. +91-22-4961 4132 / +91-22-3199 8810 / +91-8928652025
Email - evoting[at]purvashare[dot]com
Note
The use of the term “Personal Information” in this privacy statement refers to any information from which your identity is apparent or can be reasonably ascertained, and includes digital personal data as understood under applicable law.
| Document ID | EVOTE-PRIVACY |
|---|---|
| Version | 2.1 |
| Status | Approved |
| Effective Date | 01/04/2026 |
| Last Updated | APR 2026 |
| Next Review Date | 01/04/2027 |
| Reviewed and Approved By | Pranay Majmundar |
| Designation | Chief Technology Officer / Web Information Manager |
